How to Organize a NCCP CC Workshop »

How to Organize a NCCP CC Workshop in Your Community

The Community Coaching (CC) Workshop is the second step in the NCCP training progression.

Club Coaching Coordinator: Determine who in your club will be responsible for organizing the local requirements for this NCCP Workshop. Most clubs will have a Coaching Development Chairperson who is responsible for this task. If not, your club should appoint a Club Coaching Coordinator. Provide them with this information sheet. You will find a detailed “Club Coaching Coordinator” task check-off list below.

Scheduling: The first step in coordinating a workshop is to contact the CCBC's Program Coordinator at: (250) 545-9600, or programs@crosscountrybc.ca, and arrange a date.

  • CC Workshops are held between mid November to late March depending on when your facility has enough snow.
  • CCBC will then appoint the workshop Learning Facilitator (LF).
  • Sixteen (16) hours. The first two or three hours are held in the evening Friday night, Saturday (all day) and until about 2pm on Sunday. If necessary the workshop can be arranged around your weekend SDP (Bunnyrabbit, Jackrabbit, Track Attack)  sessions, but this needs to be confirmed in advance with the LF.
  • Next the CCBC Office will notify you of the LF’s name, email address and telephone number for you to start communications on their specific requirements.

Number of Participants: A minimum of 8 participants are required. Ideally, for a good learning situation, the class size should be 9 or 10 (maximum 14). It is better to arrange two separate workshops with eight participants each, than one workshop with 16 participants.

Workshop Fee: The fee is $105.00 per person for CCBC members and $200.00 per person for non-members. The club must therefore guarantee a minimum payment of $840.00 for the workshop. If less than 8 participants show up, the cost of holding the workshop is $840.00. If you have 6 or less particpants registered the workshop will be rescheduled or cancelled.

Costs covered by CCBC:  CCBC covers the expenses of the LF, including; honorarium, meals, travel and accommodations (when a billet is unavailable). CCBC also covers the workshop material (CC manuals and handouts). The cost to CCBC to deliver a CC Workshop is considerably more per participant than the registration fee(s) noted above. Your club may be asked to arrange a billet for the LF in order to keep the workshop costs down.

Costs covered by the host club: The host club is responsible for the cost of the meeting room, equipment rental (DVD,  TV, flip chart, etc.) and refreshments for the coffee breaks.  Your LF may require a digital projectors for their presentation. If you are having difficulty renting it either because of availability or cost, you should contact the CCBC Office.

Club Coaching Coordinator Task “Check-off” list – CC Workshop

Check task off your list when “complete”

Recruit local participants. Promotional options include; club newsletter, club web site, computer generated poster (posted in your town mall, club day lodge, sporting goods store, recreation centre, schools), local community newspaper, local radio etc.

Answer inquiries and take registrations. Please refer to the current edition of Ski Cross Country magazine and/or Coaching Development Workshops on this website for details regarding the objectives and content of the CC Workshop.  Attendees for a CC Workshop MUST have completed the ICC workshop first.

Liaise with the LF regarding local requirements (equipment), grooming needs for the on-snow component, accommodations/billet, and meeting them at the airport  if they are traveling by air.

Arrange a meeting room suitable for the needs of the workshop and the number of participants. The classroom must meet proper classroom standards, ie. sufficient room for the group, good lighting, power available, and the sessions must be free from outside interference.  If you use the club day lodge, make sure that it is not in use by others when the classroom sessions are being held.  You will also need a suitable place for the group to spread out for the strength, flexibility and other  practical sessions. The classroom location cannot be more than a 10 minute drive to the ski facility.

Arrange the use of audio visual equipment: As per the LF’s requirements, arrange the use of DVD, TV, digital projector, screen, flip chart, etc. Participants will receive the most benefit from the video sessions if the LF has the use of a “frame by frame slow motion advance” video camera. Cameras with slow motion that cannot advance frame by frame are much less useful.  

Arrange for appropriate grooming and track setting of the ski area.  The ski area preparations can make a big difference to the on-snow sessions. Find out from the LF what they need in order to give you the best workshop they can.  Don’t take short cuts with this aspect of the workshop arrangements!  The more carefully you prepare, the more the participant will benefit.

Contact CCBC's Program Coordinator and let them know how many participants you have registered for the workshop on Friday (before 2:00), one week before the date of your scheduled workshop. At this time identify which Greyhound station the “Learning Facilitator Kit’ will be sent to and the name and phone number of the person who will be picking it up.

Email workshop participants to let them know the weekend itinerary; classroom location, workshop time schedule, etc. At this time you can let them know what they should bring to this workshop. They will require classic ski equipment (usually Saturday) and skating equipment (usually Sunday) and appropriate winter clothing. Also notify participants that they will be responsible for purchasing their own trail pass (if applicable).

Pick up the CCBC “Learning Facilitator kit” (workshop material) from Greyhound. 

Meet the LF at the workshop location (or arrange for a club workshop participant to take your place) Friday night and have everything set up and ready to go (workshop material ready to go, refreshments for the coffee breaks, equipment set-up, etc.).  Assist the LF to get started by taking registration information & fee(s), distributing handouts, etc.

Collect registration fee(s) or arrange for payment of the workshop by your club. Method of payment following the completion of the course:

  • the host club will be invoiced by CCBC - therefore, please ensure that all payments from attendees are made payable to the club 

Send the CCBC facilitator "kit" back to the CCBC Office on the Sunday night immediately following the course.  Via Greyhound; ‘station to door’ PREPAID on the CCBC account; Attention: Nancy Beaumont  (250) 545-9600 (prefilled waybill included in the "kit").